Special function space
How to book
- Spaces are administered by departments/units below
- Open to bookings by faculty, staff, and student clubs
- Reserved for events that require the specific function or size of the requested space
- Book using the Outlook calendar system and the University Relations Booking Protocol
Campus Event Form: All events on campus are required to fill out this form.
Ballroom, UNC 200
- 3,000 square feet of multipurpose space and a small outdoor patio; an impressive setting for elegant social events, receptions and lectures
- Outfitted with state-of-the-art technology; music licensing fees may apply
Capacity
- Banquet style event: 17 table rounds of eight people, to a capacity of 136
- Theatre style event: capacity of 180-200
Stage
Included in standard configuration. To remove, complete an Archibus work request with Facilities Management at least 24 hours in advance.
Piano
Yamaha C5 6’7” Conservatory Collection Grand Piano available but must be requested in advance along with key pick-up. Email student.connect@ubc.ca three business days in advance of the event.
| Room | Outlook Room Address |
|---|---|
| UNC 200 | UBCO-OKMD R-RM UNC 200 |
Nechako Gathering, Room 221
- Situated on the second floor of the Nechako Housing Commons, Nechako Gathering is a beautiful setting for any meeting, reception or banquet.
- Bookable between May 1 and August 31 only. For details, visit Conference Services catering and event spaces.
University Theatre, ADM 026
The theatre is located on the lower side of the Campus Administration building, with direct outside access.
- Ideal for classes, plenary sessions, and performances with seating for up to 200; featuring plush seats with flip-top desks.
- Includes a full range of theatre lighting and sound options in a technical booth.
This space is moderated by the Faculty of Creative and Critical Studies. For details about booking, visit FCCS Studios, Labs & Gallery.
Foyers
Foyers are great locations for coffee breaks, poster sessions, casual gatherings and event registration. Some foyers are suitable for receptions and trade-shows.
| Space | Outlook Room Address | Department/Unit |
| ADM Foyer | UBCO-Administration R-RM ADM Foyer | University Relations |
| Arts and Science Foyer | UBCO-ASC R-RM ASC Foyer | University Relations |
| Creative and Critical Studies Foyer | Email: fccs.ubco@ubc.ca | Faculty of Creative and Critical Studies |
| EME Foyer and Mezzanine Foyer is ‘0’ level below mezzanine; mezzanine is a space connecting the building’s north and south towers; must be booked together for events |
UBCO-EME R-RM EME Foyer and UBCO-EME R-RM EME Mezzanine |
University Relations |
| Science Foyer | UBCO-SCI R-RM SCI Foyer | University Relations |
Tabling Spaces
The SUO manages bookings for the tabling spaces below. Clubs, course unions, and student associations must request these spaces through the SUO event booking process. Staff and Faculty can book using the Outlook Room Addresses.
| Space | Outlook Room Address | Department/Unit |
| COM 101 First level foyer as you enter building, 2 tables |
UBCO-UR R-RM COM101 | University Relations and SUO |
| UNC 100 Lower-level foyer, window side, 2 tables closest to doors |
UBCO-UR R-RM UNC100 | University Relations and SUO |
| UNC 100A Lower-level foyer, window side, 2 tables closest to stairs |
UBCO-UR R-RM UNC100A | University Relations and SUO |
Did you book enough time? All space bookings that require Facilities, Food Services and Custodial Services must add a minimum of one hour to the front-end of your booking time and a minimum of one hour to the back-end of your booking time for set-up and take-down.