Special function space

How to book

  • Spaces are administered by departments/units below
  • Open to bookings until April 30, 2024 by faculty, staff and student clubs
  • Reserved for events that require the specific function or size of the requested space
  • Book using the Outlook calendar system and the University Relations Booking Protocol
  • Events or activities with less than 100 people should first consider flat-floored, movable furniture classrooms, if available.

Ballroom, UNC 200

  • 3,000 square feet of multipurpose space and a small outdoor patio; an impressive setting for elegant social events, receptions and lectures
  • Outfitted with state-of-the-art technology; music licensing fees may apply


  • Banquet style event: 17 table rounds of eight people, to a capacity of 136
  • Theatre style event: capacity of 180-200


Included in standard configuration. To remove, complete an Archibus work request with Facilities Management at least 24 hours in advance.


Yamaha C5 6’7” Conservatory Collection Grand Piano available but must be requested in advance along with key pick-up. Email student.connect@ubc.ca three business days in advance of the event.

Room Outlook Room Address


Nechako Gathering, Room 221

  • Situated on the second floor of the Nechako Housing Commons, Nechako Gathering is a beautiful setting for any meeting, reception or banquet.
  • Bookable between May 1 and August 31 only. For details, visit Conference Services catering and event spaces.


Foyers are great locations for coffee breaks, poster sessions, casual gatherings and event registration. Some foyers are suitable for receptions and trade-shows.

Space Outlook Room Address Department/Unit
ADM Foyer UBCO-Administration R-RM ADM Foyer University Relations
Arts and Science Foyer UBCO-ASC R-RM ASC Foyer University Relations
Creative and Critical Studies Foyer UBCO-CCS R-RM CCS Foyer Faculty of Creative and Critical Studies
EME Foyer and Mezzanine
Foyer is ‘0’ level below mezzanine; mezzanine is a space connecting the building’s north and south towers; must be booked together
University Relations
Science Foyer UBCO-SCI R-RM SCI Foyer University Relations


Tabling Spaces

Space Outlook Room Address Department/Unit
COM 100A
First level foyer as you enter building, 2 tables
UBCO-UR R-RM COM100A University Relations
UNC 100
Lower-level foyer, window side, 2 tables closest to doors
UBCO-UR R-RM UNC100 University Relations
UNC 100A
Lower-level foyer, window side, 2 tables closest to stairs
UBCO-UR R-RM UNC100A University Relations