Event Planning Resources

Safe event planning

• Campus Event Form submission
• Campus Security 
• UBC Okanagan Emergency procedures and resources

Setup

• Facilities work requests
  Note: separate requests must be submitted for event set-up, landscaping and groundskeeping, electrical support
• Custodial requests
• Room access (Salto key requests)
• Visitor and event parking

IT and audiovisual support

• Submit an IT ticket to the UBC Self Service Portal

Catering and alcohol service

• Scholar’s Catering (delivery and full-service catering on campus including alcohol service)
• Other options for alcohol service require you to follow provincial regulations:
  • Special Event Permit (Government of British Columbia)
  • Serving it Right  (Government of British Columbia)

Did you book enough time? All space bookings that require Facilities, Food Services and Custodial Services must add a minimum of one hour to the front-end of your booking time and a minimum of one hour to the back-end of your booking time for set-up and take-down.

Event Guidance

• Principal event participation request
• Ceremonies and Protocol Office: for events relating to high-level visitors and flag protocol
• Event planning and promotions advice: Suann Brown, Manager, Strategic Campus Events, suann.brown@ubc.ca